We get it—once competition season kicks in, it’s go-go-go. Suddenly you’re juggling rehearsals, routines, costume fittings, and admin… all while managing your own studio showcases, trips, exams, and other events. Add in parents coordinating school runs and siblings’ schedules, and it’s easy for things to get overwhelming fast.

That’s why planning ahead is so important—not just to stay organised, but to make the whole season enjoyable for everyone involved.

Whether you’re attending That’s Showbiz Qualifiers, other comps, or a mix of both, here’s how to get your competition season and calendar sorted without the stress.

🗓️ 1. Lock in Your Key Event Dates

Start by noting all the must-attend events for your school. If you’re attending That’s Showbiz, these are your key dates:

• October 5, 2025 – Aldershot, Princess Hall
• October 11–12, 2025 – Ellesmere Port Civic Hall
• October 26, 2025 – Manchester, Wythenshawe Forum
• November 1–2, 2025 – Musselburgh Grammar School, Scotland
• November 15–16, 2025 – Ellesmere Port Civic Hall

From there, layer in everything else—show rehearsals, trips, workshops, LAMDA exams, half terms, and even school productions your dancers might be involved in.

Seeing the full picture helps avoid overloading yourself or your team.

🏆 2. Consider Other Competitions and Commitments

If you’re entering other competitions, map them out too. Ask yourself:

• Where do your qualifiers fit best around these dates?
• Are there weekends you’ll need to leave free for other studio priorities?
• Do any events fall too close together?

You don’t need to do everything all at once. Spacing things out helps you maintain momentum while keeping dancers fresh and focused.

✅ 3. Build a System That Works for You

A clear planning system can be a game-changer. Try:

• A colour-coded wall planner or shared digital calendar
• Studio folders for each event (entries, music, costume notes)
• Setting your own internal deadlines before the official ones
• Keeping a competition checklist that covers everything from music uploads to hair and makeup notes

Planning ahead saves time, reduces mistakes, and creates more space to focus on what matters—your dancers and their performances.

💬 4. Keep Your Parents in the Loop

Good communication prevents confusion (and panicked messages the night before the comp!). Once your calendar is set, keep families informed with:

• Event dates and locations
• Arrival times and rehearsal expectations
• Costume lists and rehearsal reminders
• Group chats, studio apps, or a termly “What’s Coming Up” handout

When everyone’s on the same page, comp day feels far less stressful for everyone.

✨ 5. Use Events to Build Momentum

Competitions aren’t just about trophies—they’re incredible opportunities to build confidence, celebrate progress, and keep your dancers inspired.

Whether it’s a local event, an Experience day, or a That’s Showbiz Qualifier, use each one to:

• Trial new routines
• Build team spirit
• Capture great social content
• Recognise growth and effort

A well-paced season means your dancers walk away from every stage feeling proud and ready for the next challenge.

💖 Create a Season That Works for You

At the end of the day, your calendar should reflect your school’s needs, goals, and vibe. Whether you’re planning one big qualifier or spacing things out with a mix of events, the key is staying ahead and planning with purpose.

You’ve got this—and we can’t wait to see what your team brings to the stage this season.

Written by Reeve
Dance Design Events